AGM 2012 Minutes of Meeting & Responses

SUB: - Issue of necessary directions to management of Lok Sewak C.H.B.S               (Geetanjali Enclave) Reg No of Society- 1925/H.B

Ref. No.AR (South)/1925/H.B/Coop./878 dated 21/9/12

1)   Vide your above mentioned letter; directions were issued to the M.C. for recording the minutes faithfully of AGM which took place on 23/9/12. We are sorry to report that as per the past practice the minutes of the meeting are NOT AS PER THE PROCEEDINGS which actually took place.

2)   Comments on the minutes of AGM as received by us on 5/10/12 from M.C:

a.    Community Hall cum Club: It was stated by members but is NOT mentioned in the minutes that apprx. 30 Lakhs have been spent on TEMPORARY STRUCTURES without any building plan sanctioned by MCD. In fact what has so far been constructed is PERMANENT STRUCTURE.

b.    Security arrangements; Members pointed out that as per section 25 of DCS ACT 2003, members cannot be declared as Defaulters since there is no provision for payment of annual subscription in the bye-laws of the society

Members stated that in section 102 of DCS rules 2007, Para 2, it is clearly mentioned that “General Body shall frame the regulations … “. It may be pls noticed that NO General Body meeting comprising of members & residents has been called prior to starting of security in the colony w.e.f 1/4/2012 only

We are enclosing circular dated 8/7/2012 from one resident who is NOT a member of society stating “Security has been started w.e.f 1/4/2012 “

Thus the security is being managed by non-members & Lok Sewak Society has NO direct say in the matter.

The above details points out the MALAFIDE intentions of M.C for declaring members as Defaulters. Action for declaring Defaulters is simply to ensure that there is NO FAIR ELECTIONS in Nov’12.

Members pointed out that 3yrs ago in the last elections that 76 members were declared Defaulters and the present M.C got elected unanimously.

Thus NO ACTIONS has been taken on the residents of the colony who have not paid the security charges for last many years till date.

c.    Convenient Shopping Centre in front of Block C: Members present in meeting were shocked to note that this important issue was NOT in the agenda item of AGM. Inspite of huge expenditure on litigation, stay order has been granted by high court but still members failed to understand that how the corporate office started functioning in that premises.

Thus AGM was held in chaos & ended abruptly. The minutes of the AGM have been recorded as per wishes of M.C and NOT as discussed by the general members.

Very fact that only 22 members attended AGM including 16 members of MC shows that members are NOT interested in the affairs of the society due to NON-COOPERATIVE attitude of the MC.

Defaulting the 70 members only at time of elections

1)     Members cannot be declared as “Defaulters” since there is NO provision for payment of annual subscription in the bye-laws of the society.

3)     NO Due Notice for payment has served to the members.

4)     NO policy of security has been circulated to members since it was started on 01/04/12

5)     Most of the residents & members have NOT PAID the security charges. Biased action of declaring 70 MEMBERS as DEFAULTERS has been taken while NO ACTION has been taken on the RESIDENTS.

6)     Present Security is being maintained & run by all the NON-MEMBERS.

7)     3 yrs ago in the last elections, 76 members were declared “Defaulters” and only 3 members paid the security charges. NO ACTION like reminders and cooperation etc was sought from the members & residents since then.

From the above it is clear that intention of the society is NOT to COLLECT the security charges but to ensure that elections are NOT HELD fairly.